The service information you need to know about your vehicle should be in the owners manual that came from the dealer. This is a good guideline to keeping your fleet vehicle in good working condition, but is good to note what type of working conditions the vehicle is operating in. From normal to severe will depend on the amount of service your fleet vehicle will require. Examples of severe conditions would be towing a trailer, long periods of idling or low speed driving, deliveries, patrol car, taxi, multiple drivers, dusty conditions or off road use.
Your fleet vehicles can be monitored for service by manually keeping good records of the vehicle or using a fleet management software.
Manually keeping maintenance records of your fleet vehicles can be very tedious and time consuming to manage. With today’s technology even the smallest fleet of vehicles can afford a good tracking software. By inputting the information about each vehicle into a computer system becomes much more efficient and a better way of tracking your maintenance scheduling. This now allows reports of each vehicle to be generated allowing the fleet manager to make proactive decisions in a timely matter.
There are companies that specialize in fleet management software and the programs can be purchased for a reasonable price whether you are a small or large company.
If you use a fleet vehicle tracking system that is mechanical or software based it is important to buy a system that is customizable to your requirements. Your fleet operating system should be able to create and track work orders, record maintenance history, customize preventive maintenance schedules, track fuel usage and monitor invoicing.